Buying & Booking Administrator

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Buying & Booking Administrator

We’re looking for a proactive and detail-oriented Buying and Booking Administrator to join our Buying Department. 

This role is essential in supporting the wider team, with a particular focus on Health & Beauty. You’ll be the main contact for suppliers and play a key part in ensuring stock is delivered into our depot on time. The role involves a mix of administrative tasks, communication with suppliers, and coordination with our warehouse and store teams.

Salary£25,350
Hours37.50 hours
Contract Type
LocationLiverpool
Closing Date01-05-2026

About the Role

Job Overview

  • Provide administrative and telephone support to the buying team
  • Book and amend stock in the warehouse system
  • Liaise with suppliers to manage deliveries and queries
  • Set up new products and suppliers on internal systems
  • Raise purchase orders and track shipments
  • Monitor sales, stock levels and product performance
  • Support basic market and competitor research
  • Communicate with warehouse and store teams to resolve stock issues
  • Assist with customer queries related to orders and availability

Package Description

Salary and Location

  • £25,350.00 per annum
  • 37.50 hours per week
  • Based at our Liverpool Head Office

Employee Benefits

  • Full-time colleagues receive 28 days of annual leave (inclusive of bank holidays), increasing to 33 days after 5 years of service. Annual leave is pro-rated for part-time or alternative working arrangements.
  • Discounted onsite gym
  • Contributable company pension scheme
  • 10% store discount at all our retail stores
  • Death in Service Benefit
  • Long service recognition scheme
  • MyHB colleague benefits platform with access to:
    • Discounts UK wide on retail, leisure, hospitality venues
    • Employee Assistance Programme with 24/7 confidential counselling and advice line
    • Completely confidential services to you.
    • Low-cost voluntary insured health cash plans and cancer cover

Minimum Criteria to Apply

  • Good communication and interpersonal skills
  • Confident and polite telephone manner
  • Strong organisation and time management
  • Able to prioritise tasks and work to deadlines
  • Comfortable using Microsoft Excel, Word, Outlook, and other basic IT systems
  • High attention to detail and accuracy
  • Able to stay calm under pressure
  • Understands the importance of confidentiality
  • Previous experience in a similar role is useful but not essential

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